2022 Spring Conference Call for Topical Sessions

IMPORTANT: In order to receive important communication from the AWRA Team about your conference participation, you must add [email protected], [email protected], and [email protected] to your safe sender list.

NOTICE:

AWRA will continue to hold this conference in-person as planned with strict safety and health protocols in place to continue our commitment to keep conference participates and AWRA safe. We cannot confirm there will be a hybrid component to this conference at this time. When submitting a Call for Topical Sessions and Workshops, please submit these knowing you are making a commitment to be in-person. If circumstances change in the local area (i.e. similar to the overwhelming spread of COVID-19 in Orlando and the health crisis that followed), the AWRA Board of Directors will assess the situation as it unfolds and may choose to make different choices at this time.

In the world we live in today, there is an inherent and permanent risk of being exposed to COVID-19 in your daily life. Trips to the grocery store, getting gas, picking up your children from school, and seeing family and friends are among the risks we take daily to live a normal and productive life. AWRA seeks to normalize how the AWRA community can gather in-person to fulfill our mission of community, conversation, and connection in the water resources community. Our safe and healthy protocols in place are the best practices of in-person gatherings today. The restrictions that are in place are the current standards, and protocols may change closer to the conference date. UPDATED: January 10, 2022

CALL TOPICAL SESSIONS: Closed

Please read all instructions before you proceed or email for questions. Email your proposal information to AWRA at [email protected].

AWRA has opened its Call for Topical Session Proposals. If you want to ensure that a particularly important water resources issue is addressed at this year's conference now is your chance. Let us know of an session that you would like to convene at the conference. 

AWRA's Presentation Format:

1. Sessions are 90-minutes long. Individual presentations are 15-minutes long with a minimum of 5 minutes for Q&A with each speaker.
2. We accommodate three to four oral presentations in each session – no more than four maximum.
3. Concurrent sessions typically are held four to six sessions at a time. This means you may not be able to attend every session you would like, because some will be at the same time, but it allows us to accommodate many more sessions and presentations.

Please click here for a description of a panel, technical, and workshop session.

Topical Session and Workshop Submission Instructions

Session proposals were due by October 31, 2021 and will be evaluated by the Chairs and the Planning Committee members. Responses will be provided by early November 2021. Those interested in organizing and hosting a topical session asked to submit the following information.

Topical Session Submission Instructions - Submissions are closed.
Step 1:
How to submit? It's easy - just email [email protected] with the following information in a Word document with the subject line 2022 Spring Conference Topical Session Proposal by Friday, October 31, 2021.

• Title of your session.
• Indicate if this is Panel, Technical, or Workshop session. If one Technical session, abstract submissions will be added as planning committee sees fit. Please click here for a description of a panel, workshop, and oral session.
• Organizer’s(s), affiliation, email and phone. If a particular organization is sponsoring the session, please indicate.
• Brief description (c. 150 words) of the session: what it will cover, why you feel it's significant.
• Potential presenters, affiliations, emails, phones, and the tentative titles of their oral presentations. NOTE: The presenters' names and affiliations will be listed in the program EXACTLY as submitted in the abstract submission system. Please review before you submit. In addition, presenter designations will not be included in the program.
• Minimum of four presentations.

All sessions that do not include the necessary submission instructions will not be accepted.

**The planning committee has the authority to move or add sessions in order to balance out the full program.**

Step 2:
If your proposal is accepted, the presenters will submit their own abstracts when that time comes. Please note: AWRA is unable to support the registration fees and travel expenses of presenters. Please inform your potential presenters that they or their organizations are responsible for their expenses.

Questions about submission? Contact AWRA:
Dresden Farrand
Email: [email protected] 

REGISTRATION NOTE & CANCELATION POLICY

BEFORE REGISTERING, click here to read the COVID-19 Liability Waiver and Affirmation of Conduct Restrictions. You will be required to sign, date, and upload this into the conference verification tool. Instructions for accessing and uploading the required documents are found on the Spring Conference COVID-19 Protocols page.

Register for Conference

All conference participants (presenters, moderators, panelists, etc.) must register at the appropriate registration rate. AWRA Gateway members are not eligible for discounted conference rates. The registration fees are the major source of funding for the Conference, and the sharing of registrations is prohibited - every person attending the conference must register. For presenters, if two or more individuals will be presenting, each individual must register for the conference. This includes all oral/technical session presenters; all panel session presenters; and all poster session presenters.

Cancelations must be made in writing. We can transfer your registration to someone else by March 11, 2022. Those cancelations received by March 11, 2022 will be subject to a processing fee of 25% of total fees. No refunds will be given after March 11, 2022 - no exceptions! Abstract submission fees are nonrefundable. Refunds will be processed after the conclusion of the conference.