Individuals traveling from outside of the United States wishing to attend the AWRA Geospatial Water Technology Conference, May 18-20, 2026 in Niagara Falls, NY, USA, may request a Letter of Invitation to the conference. Information and instructions on requesting a Letter of Invitation to the above conference are contained herein.
Please read this entire page and then click the button at the end to submit the non-refundable processing fee of $100. Once payment is submitted, you will receive a link to the form to make your request.
Eligible Applicants
Individuals requesting a Letter of Invitation to the conference must be:
- A member of the water resources profession (applicants should be prepared to provide evidence of their participation in the profession).
- Prepared to register for the conference for which they are requesting an Invitation. Rates are determined by the date you register, not the date you request a Letter of Invitation. Pre-registration is encouraged and available online. You may also register at the conference.
Individuals do not have to be a member of the AWRA to request a Letter of Invitation.
Purpose & Content of the Letter of Invitation
Letters of Invitation to the conference may be issued to validate your intent to participate in the conference. Such letters may be used to support an individual’s request for company or governmental clearance to attend the conference.
A Letter of Invitation issued by AWRA will:
- Be addressed directly to the individual requesting the invitation
- Include the name, date, and location of the conference
- Indicate the individual’s responsibility for all expenses related to his/her participation in the conference (including registration, travel and accommodations)
- Be signed by an authorized AWRA representative
Processing Fee
A non-refundable processing fee of $100 (USD) will be assessed for each Letter of Invitation request and must be paid before the request is made.
Cancelations & Refunds
Cancelations must be made in writing. Those cancelations received by February 6, 2026, will be subject to a processing fee of 30% of the total fees. No refunds will be given after February 6, 2026, but we can transfer your registration to someone else. If you choose to submit an abstract, abstract submission fees are nonrefundable. Request for a Letter of Invitation will be accepted until February 6, 2026. If you have any travel-related circumstances that prevent your attendance, the above policy remains in effect. The $100 (USD) fee for requesting a Letter of Invitation is not refundable. Any applicable refunds will be processed after the conclusion of the conference.
Delivery of Letter of Invitation
A Letter of Invitation will be delivered to the applicant by e-mail to the address provided on the request form. Approved requests will be processed within one week of receipt of payment and a completed request form.
Disclaimer
AWRA reserves the right to decline any request for a Letter of Invitation. If AWRA declines a request, the $100 processing fee will not be assessed by AWRA.
AWRA has no influence on an individual's application to a U.S. Embassy or other agency for a visa to travel to the United States and is not responsible for the outcome of an individual's visa application. Please see: http://travel.state.gov/.
For questions regarding your Invitation Request, please email [email protected].
Frequently Asked Questions
Q. Do I have to be a member of AWRA to request a Letter of Invitation?
A. No, membership is not required. However, individuals requesting a Letter of Invitation to the conference must be:
- A member of the water resources profession (applicants should be prepared to provide evidence of their participation in the profession)
- Prepared to register for the conference for which they are requesting an Invitation. Rates are determined by the date you register, not the date you request a Letter of Invitation. Pre-registration is encouraged.
Q. May I receive a Letter of Invitation before register for the conference?
A. Yes, you must be prepared to register for the conference.
Q. Can I request and receive a Letter of Invitation for the conference, but register for the conference onsite?
A. Yes, registration rates are determined by the date you register not the date you request a Letter of Invitation.
Q. Is the $100 (USD) processing fee included in the registration fee?
A. No, the $100 processing fee is in addition to the registration fee and must be paid before submitting the form.
Q. How long will it take to process my request for a Letter of Invitation?
A. Approved requests will be processed within one week of receipt of a completed request form and payment.
Q. Who can I call and talk to about this invitation application and registration?
A. You may call AWRA Headquarters at +1(540) 687-8390.
Submit Processing Fee to Request a Letter